Policy & Administrative Guidelines
- Administrative Guidelines
Section 100: Foundations
101 Interlocal Agreement
Earlywood Educational Services is a special education cooperative organized under the Indiana Interlocal Cooperation Act in partnership with Edinburgh Community Schools, Franklin Community School Corporation, Greenwood Community School Corporation, NinevehHensley-Jackson United School Corporation, Flat Rock- Hawcreek School Corporation, and Southwestern Shelby Consolidated School District. Earlywood was organized to support the schools in meeting their obligations to identify and provide appropriate educational services to students with disabilities within the member districts under Indiana’s Article 7 and the federal Individuals with Disabilities Education Act.
102 Comprehensive Plan
Earlywood Educational Services shall develop a Comprehensive Plan which describes the special education programs provided in cooperation within the member districts. The Comprehensive Plan will be presented and approved by the Governing Board annually.
Series 200: Governing Board
The governing body of this cooperative shall be known officially as the Governing Board of Earlywood Educational Services.
201.2 Legal Status
Earlywood Educational Services is a separate legal entity that may contract, be contracted with may sue and be sued in its own name and capacity in any court with jurisdiction. The supervision of this Cooperative shall be conducted by the Governing Board of Earlywood Educational Services, hereinafter sometimes referred to as the “Board,” which is constituted and is governed by the laws of the State of Indiana.
Series 300: Administration
301.1 GENERAL FUNCTIONS/DUTIES: Due Process
Special Services, Johnson County and Surrounding Schools will coordinate with local school corporations to provide for the following Due Process procedures, outlined in Indiana Administrative Code.
511 IAC 7-44-1 …. Suspension/Expulsion
511 IAC 7-45-1 …. Complaints
511 IAC 7-45-2 …. Mediation
511 IAC 7-45-3 …. Due Process Hearings
511 IAC 7-45-9 …. Due Process Hearing Appeals
302.1 DIRECTOR: Authority
The Director of Special Services shall serve as the chief executive officer of the board and shall be charged with the responsibility of implementing board policy. Whenever a situation arises that would ordinarily be handled through the interpretation of board policy for which no policy has been adopted and time does not permit the adoption of a policy, the Director is authorized to exercise professional judgment in the matter. Following such an incident, the Director shall recommend policy language to cover any like situations.
The Board shall establish administrative staff positions to assist the Executive Director with the implementation of Board policy. Once the Board has created an administrative position, the Director is delegated the responsibility for recommending a candidate for approval. The Executive Director of Special Services may designate authority to each Associate Director, Assistant Director and Program Supervisor as needed and/or designated in a job description. The job descriptions for these positions will be published in the employee handbook and included in the Appendix of this Policy Manual.
Series 400: Programs & Services
401.1 GENERAL: Least Restrictive Environment
It is the intention of the Governing Board to provide appropriate special education programs and services in the least restrictive environment and to disrupt the student’s general education program only to the extent necessary to implement the individualized education program. The board believes that the Annual Case Conference offers an opportunity to review the nature and extent of the student’s disability and the student’s continued eligibility for special education and related services.
Placement options shall follow a continuum of services model to ensure that each student is provided a Free and Appropriate Public Education (FAPE) in the Least Restrictive Environment (LRE). (More restrictive environments such as: resource rooms, self-contained categorical classrooms, or settings outside of a Cooperative school will be considered when placement in the regular classroom has been documented by the Case Conference to be inappropriate for the student's educational needs.)
It is the position of the Governing Board and its administration that delivery of special education programs and services should be at the school a student would regularly attend, whenever appropriate.
Legal Reference: 511 I.A.C. 7-42-10
401.2 GENERAL: Nondiscrimination
The Governing Board does not discriminate on the basis of religion, race, color, national origin, sex, disability, age, or genetic information in its programs, activities or employment.
Further, it is the policy of this Cooperative to provide an equal opportunity for all students to learn, regardless of race, color, creed, disability, religion, gender, ancestry, age, national origin, place of residence within the boundaries of the Cooperative, or social or economic background
The Executive Director shall attempt annually to identify children with disabilities, ages 3-22, who reside in the Cooperative but do not receive public education.
The Executive Director shall prepare administrative guidelines as needed in furtherance of the proper implementation of this policy.
Series 500: Personnel
501 Board-Staff Communications
The Board desires to maintain open channels of communication between itself and the staff. The basic line of communication, will, however, be through the Executive Director.
- Staff Communications to the Board: All communications from staff members to the Board or its committees shall be submitted through the Executive Director. Complaints regarding the Executive Director shall be sent directly to the President of the Board. This procedure is not intended to deny any staff member the right to appeal to the Board on important matters through established procedures.
- Board Communications to the Staff: All official communications, policies, and directives of the Board of staff interest and concern to the staff will be communicated through the Executive Director, who shall also keep staff members informed of the Board's problems, concerns, and actions.
- Social Interaction: Both staff and Board members share a keen interest in the cooperative and in education generally, and it is to be expected that when they meet at social affairs and other functions, they will informally discuss such matters as educational trends, issues, and innovations, and general problems of the Cooperative and member districts. However, since individual Board members have no special authority except when they are convened at a legal meeting of the Board or vested with special authority by Board action, discussions between staff and Board members of personalities or personnel grievances will be considered to be unethical conduct.
502 Section 504/ADA Prohibition Against Disability Discrimination in Employment
The Board prohibits discrimination against any employee or applicant based upon his/her disability. As such, the Board will not engage in employment practices or adopt policies that discriminate on the basis of disability, or otherwise discriminate against qualified individuals with disabilities in regard to job application procedures, the hiring, advancement or discharge of employees, employee compensation, job training, or other terms, conditions and privileges of employment. The Board further will not limit, segregate or classify applicants or employees in any way that adversely affects their opportunities or status because of disability. Additionally, the Board will not participate in any contractual or other relationships that have the effect of subjecting qualified individuals with disabilities who are applicants or employees to discrimination on the basis of disability.
"An individual with a disability" means a person who has, had a record of, or is regarded as having, a physical or mental impairment that substantially limits one or more major life activities. Major life activities are functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, eating, sleeping, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, sitting, reaching, interacting with others, and working.
Major life activities also include the operation of a major bodily function, including, but not limited to, functions of the immune system, special sense organs and skin, normal cell growth, and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, hemic, lymphatic, musculoskeletal and reproductive functions. The operation of a major bodily function includes the operation of an individual organ within a body system.
An impairment that is episodic in nature or in remission is considered a disability if it would substantially limit a major life activity when active.
The determination of whether an impairment substantially limits a major life activity must be made without regard to the ameliorative effects of mitigating measures such as medication, medical supplies, equipment or appliances, low-vision devices (defined as devices that magnify, enhance, or otherwise augment a visual image, but not including ordinary eyeglasses or contact lenses), prosthetics (including limbs and devices), hearing aid(s) and cochlear implant(s) or other implantable hearing devices, mobility devices, oxygen therapy equipment or supplies, use of assistive technology, reasonable accommodations or "auxiliary aides or services," learned
behavioral or adaptive neurological modifications, psychotherapy, behavioral therapy, or physical therapy.
A qualified person with a disability means the individual satisfies the requisite skill, experience, education and other job-related requirements of the employment position such individual holds or desires and, with or without reasonable accommodation, can perform the essential functions of the job in question.
The Board will provide a reasonable accommodation to a qualified individual who has an actual disability or who has a record of a disability, unless the accommodation would impose an undue hardship on the operation of the Cooperative’s program and/or activities. A reasonable accommodation is not required for an individual who is merely regarded as having a disability.
Cooperative Compliance Officer
The following person is designated as the Cooperative Section 504 Compliance Officer/ADA Coordinator:
Title: Executive Director
Address: 500 Earlywood Dr. Franklin, IN 46131
The Cooperative Compliance Officer is responsible for coordinating the Cooperative's efforts to comply with and fulfill its responsibilities under Section 504 and Title II of the Americans with Disabilities Act, as amended ("ADA"). A copy of Section 504 and the ADA, including copies of their implementing regulations, may be obtained from the Cooperative Compliance Officer.
The Cooperative Compliance Officer will oversee the investigation of any complaints of discrimination based on disability, which may be filed pursuant to the Board's adopted internal complaint procedure, and will attempt to resolve such complaints. The Board will provide for the prompt and equitable resolution of complaints alleging violations of Section 504/ADA.
The Cooperative Compliance Officer will also oversee the training of employees in the Cooperative so that all employees understand their rights and responsibilities under Section 504 and the ADA, and are informed of the Board's policies, administrative guidelines and practices with respect to fully implementing and complying with the requirements of Section 504/ADA.
The Board will provide in-service training and consultation to staff responsible for the education of persons with disabilities, as necessary and appropriate.
No qualified person with a disability will, because the Cooperative's facilities are inaccessible to or unusable by persons with disabilities, be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination under any program or activity to which Section 504/ADA applies.
For facilities constructed or altered after June 3, 1977, the Cooperative will comply with applicable accessibility standards. For those existing facilities constructed prior to June 3, 1977, the Cooperative is committed to operating its programs and activities so that they are readily accessible to persons with disabilities.
Notice of the Board's policy on nondiscrimination in employment practices and the identity of the Cooperative's Compliance Officer will be posted throughout the Cooperative, and published in the Cooperative's recruitment statements or general information publications.
Series 600: Students
The Governing Board, as an agency of the State, is required to enforce regular attendance of students. The Board recognizes that their presence in the classroom enables the student to participate in instruction, class discussions, and other related activities. As such, regular attendance and classroom participation are integral to instilling incentives for the student to excel.
Attendance shall be required of all Cooperative students, except those exempted by other provisions of State law, during the days and hours that the school is in session.
The Principal of the New Connections Program at Earlywood Education Center may require, from the parent of each student or from an adult student who has been absent for any reason, a written statement of the cause for such absence. The Board reserves the right to verify such statements and to investigate the cause of each:
A. single absence;
B. prolonged absence;
C. absence of more than two (2) days duration; and
D. repeated unexplained absence and tardiness.
An out of school suspension is an excused absence.
An unexcused absence is an absence from school not authorized by School Cooperative rule and is in violation of Indiana Code.
The Board considers the following factors to be reasonable excuses for time missed at school:
B. recovery from accident;
C. professional appointments;
D. death in the immediate family; and
E. observation or celebration of a bona fide religious holiday
Attendance need not always be within the school facilities, but a student will be considered to be in attendance if present at any place where school is in session by authority of the Board.
The Executive Director shall develop administrative guidelines for the attendance of students which:
A. ensure a school session which is in conformity with the requirements of the law;
B. ensure that students absent for any excusable reason have an opportunity to make up work they missed; and
C. govern the keeping of attendance records in accordance with the rules of the State Board;
Such guidelines should provide that a student's grade in any course is based on his/her performance in the instructional setting and is not reduced for reasons of conduct. If a student violates the attendance or other rules of the school, s/he should be disciplined appropriately for the misconduct, but his/her grades should be based upon what the student can demonstrate s/he has learned.
The Executive Director shall ensure that the administrative guidelines on attendance properly address the matter of truancy by including a process which:
A. considers, when appropriate, modification of his/her educational program to meet particular needs which may be causing the truancy; and
B. ensures that truant students are disciplined in accordance with the Cooperative's policies and administrative guidelines on student discipline;
The Executive Director shall also ensure that the Board's policy on attendance and the Cooperative's administrative guidelines are made available to all parents and adult students.
601.2 GENERAL: Dress and Grooming
The Governing Board recognizes that each student's mode of dress and grooming is a manifestation of personal style and individual preference. The Board will not interfere with the right of students and their parents to make decisions regarding their appearance, except when their choices interfere with the educational program of the schools.
Accordingly, the Executive Director shall establish such grooming guidelines as are necessary to promote discipline, maintain order, secure the safety of students, and provide a healthy environment conducive to academic purposes. (See Student Handbook)
The Executive Director may develop administrative guidelines to implement this policy which:
A. designate the principal as the arbiter of student dress and grooming in his/her building; and
B. invite the participation of staff, parents, and students in the preparation of a dress code.
601.3 GENERAL: Student Privacy
No student shall be required as a part of the school program or the Cooperative’s curriculum, without prior written consent of the student (if an adult or an emancipated minor) or, if an unemancipated minor, his/her parents, to submit to or participate in any survey, analysis, or evaluation that reveals information concerning:
A. political affiliations or beliefs of the student or his/her parents;
B. mental or psychological conditions of the student or his/her family;
C. sex behavior or attitudes;
D. illegal, anti-social, self-incriminating, or demeaning behavior;
E. critical appraisals of other individuals with whom respondents have close family relationships;
F. legally recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
G. religious practices, affiliations or beliefs of the student or his/her parents; or
H. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program)
The Executive Director shall establish procedures whereby parents may inspect any materials used in conjunction with any such survey, analysis, or evaluation.
Further, parents have the right to inspect, upon request, a survey or evaluation created by a third party before the survey/evaluation is administered or distributed by the school to the student. The parent will have access to the survey/evaluation within a reasonable period of time after the request is received by the building principal.
Additionally, parents have the right to inspect, upon request, any instructional material used as part of the educational curriculum of the student. The parent will have access to the instructional material within a reasonable period of time after the request is received by the building principal. The term instructional material means instructional content that is provided to a student, regardless of its format, including printed and representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or assessments.
The Board will not allow the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose).
The Executive Director is directed to provide notice directly to parents of students enrolled in the Cooperative of the substantive content of this policy at least annually at the beginning of the school year, and within a reasonable period of time after any substantive change in this policy. In addition, the Executive Director is directed to notify parents of students in the Cooperative, at least annually at the beginning of the school year, of the specific or approximate dates during the school year when the administration of any survey by a third party that contains one or more of the items described in A through H above are scheduled or expected to be scheduled.
For purposes of this policy, the term "parent" includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).
601.4 GENERAL: Student Supervision and Welfare
Each professional/support staff member shall maintain a standard of care for the supervision, control, and protection of students commensurate with their assigned duties and responsibilities.
It is the responsibility of the Executive Director to prepare administrative guidelines for the maintenance of the following standards:
A. Each staff member shall report immediately to a building administrator any accident, safety hazard, or other potentially harmful condition or situation s/he detects;
B. Each staff member shall immediately report to a building administrator any knowledge of threats of violence by students;
C.A staff member shall not send students on any personal errands;
D.A staff member shall not associate inappropriately with students at any time in a manner which may give the appearance of impropriety, including, but not limited to, the creation or participation in any situation or activity which could be considered abusive or sexually suggestive or involve drugs, alcohol, or tobacco. Any sexual or other inappropriate conduct with a student by any staff member will subject the offender to potential criminal liability and discipline up to and including termination of employment;
E.A staff member shall not transport students in a private vehicle without the approval of a building administrator. If approved, no less than two adults will accompany student in the transport;
F. A student shall not be required to perform work or services that may be detrimental to his/her health; and
G. If a student approaches a staff member to seek advice or to ask questions regarding a personal problem related to sexual behavior, substance abuse, mental or physical health, and/or family relationships, etc., the staff member may attempt to assist the student by facilitating contact with certified or licensed individuals in the Cooperative who specialize in the assessment, diagnosis, and treatment of the student’s stated problem. However, under no circumstances should a staff member attempt, unless properly licensed and authorized to do so, to counsel, assess, diagnose, or treat the student’s problem or behavior, nor should such staff member inappropriately disclose personally identifiable information concerning the student to third persons not specifically authorized by law.
Because most information concerning a child in school, other than directory information described in Section 700 of the Policy Handbook, is confidential under Federal and State laws, any staff member who shares confidential information with another person not authorized to receive the information may be subject to discipline and/or civil liability. This includes, but is not limited to, information concerning assessments, grades, behavior, family background, alleged child abuse, and any other record information.
Pursuant to the laws of the State and Board Policy regarding the Reporting Child Abuse, each professional staff member shall report to the proper legal authorities immediately, any sign of suspected child abuse or neglect.
601.5 GENERAL: Reporting Student Progress
The Governing Board believes that cooperation between school and home is a vital ingredient to the growth and education of the whole child. It recognizes its responsibility to keep parents informed of student welfare and progress in school.
Special education law stipulates that the periodic reports on the progress the student is making towards meeting the annual goals will be provided concurrent with the issuance of report cards.
The Executive Director monitors the system of reporting student progress which shall include written reports, parent conferences with teachers, and shall require all appropriate staff members to comply with such a system as part of their professional responsibility.
The Executive Director, in conjunction with appropriate staff members, shall develop administrative guidelines for reporting student progress to parents which:
A. ensure that both student and parent receive ample warning of a pending grade of "failure" or one that would adversely affect the student's status;
B. enable the scheduling of parent-teacher conferences at such times and in such places as will ensure the greatest degree of participation by parents; and
C. ensure a continual review and improvement of methods of reporting student progress to parents.
601.7 GENERAL: Disclosure of Student Lists
The Governing Board of the Special Services Cooperative in order to maintain the privacy of its students prohibits the disclosure of any student list to any commercial organization that intends to use the list for commercial purposes. "Student list" is defined as a list containing the names, addresses and/or e-mail addresses of any or all students currently or formerly enrolled in the School Cooperative. "Commercial organization" is defined as any entity that is a for-profit organization. "Commercial organization" does not include any of the "armed forces of the United States" as defined by state law. "Commercial purpose" is defined as any activity that is an attempt to solicit business or profit.
The Board also prohibits the disclosure of student lists to any individual or entity for political purposes. “Political purposes” is defined as influencing the election of a candidate for federal, state, legislative, local or school board office or the outcome of a public question or attempting to solicit a contribution to influence the election of a candidate for federal, state, legislative, local, or school board office or the outcome of a public question.
The Executive Director shall establish a procedure to be followed by all corporation employees when a request for a student list is made by a commercial organization or by an individual or entity for political purposes.
Indiana law requires a high school to provide access to student directory information to recruiting representatives of the military services. Military services include the U.S. Air Force, the U.S. Army, the U.S. Coast Guard, the U.S. Marines, the U.S. Navy, any reserve component of these military forces, any service academy of these military forces, the Indiana Air National Guard, and the Indiana Army National Guard. Student directory information for purposes of this requirement is the student’s name, address and listed or published telephone number. A parent or student has the option to restrict the release of such information to the military services recruiting representatives upon written request to the high school principal at the end of the student’s sophomore year in high school.
Under federal law, the school corporation is required to release to military recruiters upon request a secondary student’s name, address and telephone listing. The parent of the student has the right to request in writing that such information not be released to military recruiters.
LEGAL REFERENCE: I.C. 5-14-3-3(f)
20 U.S.C. 7908
10 U.S.C. 503
601.8 GENERAL: Video Surveillance Cameras on School Property or Buses
The Governing Board authorizes the use of video surveillance and electronic monitoring equipment at Earlywood Education Center and on school buses. The video surveillance/electronic monitoring equipment shall be used to protect Board property and assets from theft and vandalism, through deterrence and video documentation. The system is not designed nor intended to protect individuals from being victims of violent or property crimes, nor to detect other potentially illegal and undesirable activities that may occur, although such information may be used as evidence in such cases.
The monitoring of actions and behavior of individuals who come onto school property is a significant factor in maintaining order and discipline and protecting students, staff, visitors, and school and student property. Video surveillance/electronic monitoring systems serve to complement other means being employed in the Cooperative to promote and foster a safe and secure teaching and learning environment for students and staff. The Board recognizes that the use of a video surveillance/electronic monitoring system does not replace the need for the ongoing vigilance of the school staff assigned by the building principal to monitor and supervise the school building. Rather, the video surveillance/electronic monitoring systems serve as an appropriate and useful tool with which to augment or support the in-person supervision provided by staff. The building principal is responsible for verifying that due diligence is observed in maintaining general campus security.
The Executive Director is responsible for approving where and when to install and operate fixed-location video surveillance/electronic monitoring equipment at Earlywood Education Center and in the Cooperative’s school buses. The determination of where and when to use video surveillance/electronic monitoring equipment will be made in a nondiscriminatory manner. Video surveillance/electronic monitoring equipment may be placed in common areas in school buildings (e.g., school hallways, entryways, the front office where students, employees and visitors are permitted to freely come and go, gymnasiums, cafeterias, libraries), the school parking lots and other outside areas, and in school buses. Any person who takes action to block, move, or alter the location and/or viewing angle of a video camera shall be subject to disciplinary action.
Legible and visible signs shall be placed at the main entrance to buildings and in the areas where video surveillance/electronic monitoring equipment is in use. Signs shall be reasonably designed to notify people that their actions and/or behavior are being monitored/recorded. Additionally, the Executive Director is directed to annually notify parents and students via school newsletters and the Student Handbook, and staff via the Staff Handbook, of the use of video surveillance/electronic monitoring systems in their schools.
Any information obtained from video surveillance/electronic monitoring systems may only be used to support the orderly operation of the school and buses, and for law enforcement, student discipline and employee discipline purposes, and not for any other purposes. As such, recordings obtained through the use of video surveillance/electronic monitoring equipment may be used as evidence in any disciplinary proceedings, administrative proceeding or criminal proceeding, subject to Board policy and regulations. Furthermore, such recordings may become a part of a student's education record or staff member's personnel file.
Ordinarily video surveillance/electronic monitoring equipment will not be used to make an audio recording of conversation occurring on school grounds or property.
The Board will not use video surveillance/electronic monitoring equipment to obtain information for the purpose of routine staff appraisal/evaluation or monitoring.
Recordings of students will be treated as confidential, to the extent allowed by law. Copies of video recordings containing personally identifiable information about students shall not be released except as required or authorized by law. Parents or guardians of minor students, and students who are eighteen (18) years of age or older, who are charged with disciplinary violations, may view relevant portions of any video recording related to the charge upon written request to the building principal. Likewise, school personnel may view relevant portions of any video relating to any disciplinary charge against them, upon written request to the building principal, provided that viewing the recording does not violate State and/or Federal law. Absent a clear legal obligation, confidential recordings will only be released through subpoena or court order.
The Board shall maintain video surveillance/electronic monitoring recordings for a limited period. Any request to view a recording under this policy must be made within seven (7) days of the event/incident. Unless an investigation is being conducted, recordings shall be destroyed after seven (7) days. If, however, action is taken by the Board/administration, as a result of a formal complaint or incident, recordings shall be kept for a minimum of one (1) year from the date of the action taken. Recordings may also be kept beyond the normal retention period if they are going to be utilized for training purposes.
This policy does not address or cover instances where school officials record a specific event (e.g., a play, music performance, athletic contest, graduation, or Board meeting), or an isolated instance where a classroom is videotaped for educational or research purposes. Authorized videotaping for educational, instructional and/or research purposes is permitted and is not addressed by this policy.
The Executive Director is responsible for developing administrative guidelines that address the use of video surveillance/electronic monitoring equipment in school buildings, school buses and on property owned and/or operated by the Board.
Video surveillance is to be implemented in accordance with this policy and the related guidelines. The Board will not accept or tolerate the improper use of video surveillance/electronic monitoring equipment and will take appropriate action in any cases of wrongful use of this policy.
601.9 GENERAL: Wireless Communication Devices
A "wireless communication device" is a device that emits an audible signal, vibrates, displays a message, or otherwise summons or delivers a communication to the possessor. The following devices are examples of WCDs: cellular and wireless telephones, pagers/beepers, personal digital assistants (PDAs), Blackberrys/Smartphones, Wi-Fi-enabled or broadband access devices, two-way radios or video broadcasting devices, laptops, and other devices that allow a person to record and/or transmit, on either a real time or delayed basis, sound, video or still images, text, or other information.
Students may not use WCDs on school property or at a school-sponsored activity to access and/or view Internet websites that are otherwise blocked to students at school.
Students may use WCDs while riding to and from school on a school bus or other vehicle provided by the Board or on a school bus or Board-provided vehicle during school-sponsored activities, at the discretion of the bus driver, classroom teacher, and/or sponsor/advisor/coach. Distracting behavior that creates an unsafe environment will not be tolerated.
The requirement that WCDs must be powered completely off will not apply in the following circumstances when the student obtains prior approval from the building principal:
A. The student is a member of a volunteer fire company/department, ambulance or rescue squad; and/or
B. The student is using the WCD for an educational or instructional purpose (e.g. taking notes, recording a class lecture, writing papers) with the teacher's permission and supervision.
Students are prohibited from using WCDs to capture, record or transmit the words (i.e. audio) and/or images (i.e., pictures/video) of any student, staff member or other person in the school or while attending a school-related activity, without express prior notice and explicit consent for the capture, recording or transmission of such words or images. Using a WCD to take or transmit audio and/or pictures/video of an individual without his/her consent is considered an invasion of privacy and is not permitted, unless authorized by the building principal. Students who violate this provision and/or use a WCD to violate the privacy rights of another person may have their WCD confiscated and held until the end of the school year.
The use of WCDs that contain built-in cameras (i.e. devices that take still or motion pictures, whether in a digital or other format) is prohibited in locker rooms, classrooms, and/or bathrooms.
Students are prohibited from using a WCD in any way that might reasonably create in the mind of another person an impression of being threatened, humiliated, harassed, embarrassed or intimidated.
Students are also prohibited from using a WCD to capture and/or transmit test information or any other information in a manner constituting fraud, theft, cheating, or academic dishonesty. Likewise, students are prohibited from using their WCDs to receive such information.
Possession of a WCD by a student is a privilege that may be forfeited by any student who fails to abide by the terms of this policy, or otherwise engages in misuse of this privilege.
Violations of this policy may result in disciplinary action and/or confiscation of the WCD. The building principal, or his/her designee, may also refer the matter to law enforcement if the violation involves an illegal activity (e.g. child pornography). Discipline will be imposed on an escalating scale ranging from a warning to an expulsion based on the number of previous violations and/or the nature of or circumstances surrounding a particular violation. If the WCD is confiscated, it will be released/returned to the student's parent/guardian after the student complies with any other disciplinary consequences that are imposed. Any WCD confiscated by Cooperative staff will be marked in a removable manner with the student's name and held in a secure location in the building's central office until it is retrieved by the parent/guardian. WCDs in Cooperative custody will not be searched or otherwise tampered with unless school officials reasonably suspect that the search is required to discover evidence of a violation of the law or other school rules. Any search will be conducted in accordance with the Student Search and Seizure Policy. If multiple offenses occur, a student may lose his/her privilege to bring a WCD to school for a designated length of time or on a permanent basis.
A person who discovers a student in possession of or using a WCD in violation of this policy is required to report the violation to the building principal.
Students are personally and solely responsible for the care and security of their WCDs. The Board assumes no responsibility for theft, loss, damage, or vandalism to WCDs brought onto its property, or the unauthorized use of such devices.
Parents/Guardians are advised that the only way to get in touch with their child during the school day is by calling the SSJCSS office.
601.10 GENERAL: Withdrawal from School – Exit Interview
Under Indiana law, any student who is at least sixteen (16) years of age but is not yet eighteen (18) years of age, may withdraw from school prior to graduation after an exit interview with the student's parent or guardian and the student's principal is conducted with the appropriate school employee. Consent of the withdrawal by all three parties is required. A student may not withdraw from school unless the
withdrawal is due to 1) financial hardship and the student must be employed in order to support the family; 2) the student’s illness; or 3) an order of a court with jurisdiction over the student.
The Board of School Trustees for each School Corporation in the SSJCSS Cooperative have designated school personnel to conduct the exit interview of a student enrolled at the specified school who wishes to withdraw from school. In most cases this designated person will be the Principal or Assistant Principal of the student’s home school.*
* It is permissible for the principal to conduct the exit interview without the presence of another designated employee.
601.11 GENERAL: Transportation
Transportation will be provided by the student’s local school corporation in accordance with the student’s IEP. Exceptions may be made on a case by case basis, depending on the needs of the student.
Busses and cars are required to deposit students at the designated doors of the Earlywood Education Center at the designated times determined by the New Connections Program administration.
601.12 GENERAL: Home School Corporation
All students are members of their home school corporations and, to the extent possible, receive direct and support special education services in their home school district.
The individual school corporations have adopted Board Policies and Student Handbooks to guide educational service delivery in each school corporation.
It is the policy of Special Services that all local school corporation policies be followed, in addition to the state and federal special education standards and procedures.
601.13 GENERAL: Care of School Property
Basic to the philosophy of the Governing Board is a respect for the rights of others. Students are urged to exercise this respect in regard to the belongings of others, including school property. Each student should realize that vandalism to school property is costly to repair and is directly related to increased school taxes.
Attempts should be made to teach students respect for property which can be done in connection with the care of textbooks and the use of school materials and equipment.
Students who cause damage to school property shall be subject to disciplinary measures and restitution for damages.
The Board authorizes the imposition of assessment to cover the costs for the loss, damage, or destruction of school equipment, apparatus, musical instruments, library materials, textbooks, and for damage to school buildings.
The Executive Director shall report all incidents involving the destruction of property to the Board. The Executive Director or his/her designee may report to the juvenile authorities any student whose damage of school property has been serious or chronic in nature.
601.14 GENERAL: Student Complaints
The Governing Board recognizes that, as citizens, students have the right to request redress of complaints. Furthermore, the Board believes that the inculcation of respect for lawful procedures is an important part of the educational process. Accordingly, individual and group complaints should be provided for and appropriate appeal procedures implemented.
For purposes of this policy, a student complaint or concern shall be any such that arises out of actions, procedures, and policies of this Board or its employees or the lack of such policy or procedure.
The Board or its employees will hear the complaints of the students of this Cooperative provided that such complaints and grievances are made according to the procedures established by the Executive Director and Indiana law.
601.15 GENERAL: Animals in Classrooms
Live animals with the exception of fish in aquariums are only to be in the school for educational purposes. Service dogs are permitted on school buses and in classrooms to perform the functions for which they are trained. A dog’s laminated identification card may be requested for verification.
Examples of educational purposes where animals would be in the classroom are:
1) Animals used in health class to demonstrate effects of different diets;
2) Animals used in biology to show developmental changes or diversity; or
3) Eggs incubated to show development.
Examples of educational purposes where animals are in the classroom for one day or less:
1) Pets/animals brought into the classroom to allow students exposure to a variety of species; or
2) Pets/animals used to demonstrate obedience training.
No live animal will be allowed to stay in a classroom longer than one grading period or during an extended school break of more than two (2) days. At no time will animals considered dangerous be brought into the classrooms.
The Principal, when requested by a teacher, has the authority to determine if it is appropriate to bring an animal into the classroom.
When an animal is to be brought into a classroom, a note will be sent home with the students of that class notifying the parents that an animal will be present. If known in advance this will be done at the beginning of the school year. Parents are to notify the teacher or principal if their student is allergic to, or afraid of, the animal. Upon such notice, the Principal will confer with the teacher and determine what options are available which may include changing to a different species with no allergy problems or not having an animal in the classroom. The school will not reveal the name of the student with allergy issues to students or parents. If after an animal is brought into the classroom, the parent finds their student is allergic to the animal, the school will work with the parent and teacher to resolve the issue. If necessary, housekeeping will clean all surfaces in the classroom to remove any animal dander that may still cause an allergic reaction by the student.
When appropriate, teachers may allow students to handle and/or feed the animals.
Cages shall be cleaned by the teacher in charge of the animal and not any student on a routine basis, to avoid offensive odors or pest issues. Aquariums with fish are to be maintained by the teacher in charge of the aquarium including cleaning as needed.
602 Behavior and Discipline
602.1 BEHAVIOR AND DISCIPLINE: Drug Prevention
The Governing Board recognizes that the misuse of drugs is a serious problem with legal, physical, and social implications for the entire school community.
Schools should strive to prevent drug abuse and help drug abusers through educational, rather than punitive means.
For purposes of this policy, "drugs" shall mean:
A. all dangerous controlled substances so designated and prohibited by Indiana statute;
B. all chemicals which release toxic vapors;
C. all alcoholic beverages;
D. tobacco and tobacco products;
E. any prescription or patent drug, except those for which permission to use in school has been granted pursuant to Board policy;
F. anabolic steroids;
G. any "look-alike" substances; or
H. any other illegal substances so designated and prohibited by law
The Board prohibits the use, possession, concealment, or distribution of any drug and any drug-related paraphernalia at any time on school property or at any school-related event.
The Executive Director shall prepare guidelines for the identification and regulation of drug use in the schools. Such guidelines shall:
A. emphasize the prevention of drug use;
B. provide for a comprehensive, age-appropriate, developmentally-based drug and alcohol education and prevention program which:
1. addresses the legal, social, psychological, and health consequences of drug and alcohol use;
2. provides information about effective techniques for resisting peer pressure to use illicit drugs and alcohol;
3. assists students to develop skills to make responsible decisions about substance abuse and other important health issues;
4. promotes positive emotional health, self-esteem, and respect for one's body; and
5.meets the minimal objectives as stated in the essential performance objectives for health education as established by the State's Department of Education
C. include a statement to students that the use of illicit drugs, and the unlawful possession and use of alcohol, is wrong and harmful;
D. promote standards of conduct that are applicable to all students which clearly prohibit, at a minimum, the unlawful possession, use, or distribution of illicit drugs and alcohol by students on school premises or as a part of any school activity; and
E. include a clear statement that disciplinary sanctions, up to and including expulsion and referral for prosecution, will be imposed on students who violate the school standards of conduct and a description of those sanctions.
These sanctions may include, together with punitive action, voluntary referral to appropriate persons or agencies for screening and assessment. Such referral may only be made to qualified and properly licensed individuals or programs.
The Executive Director shall establish administrative guidelines necessary to implement this policy.
Procedures for the administration of this policy can be found in the student handbook.
602.2 BEHAVIOR AND DISCIPLINE: Weapons
The Governing Board prohibits students from possessing, storing, making, or using a weapon in any setting that is under the control and supervision of the Cooperative for the purpose of school activities approved and authorized by the Cooperative including, but not limited to, property leased, owned, or contracted for by the Cooperative, a school-sponsored event, or in a Cooperative vehicle.
The possession of a firearm in or on school property, in or on property that is being used by a school for a school function, or on a school bus is a felony and is prohibited by Board policy. Possession includes storing the firearm in a personal vehicle while on school property. This prohibition applies to all students including those who have a personal protection permit to carry a handgun.
The term "weapon" refers to any object which, in the manner in which it is used, intended to be used, or represented, is capable of inflicting serious bodily harm or property damage, as well as endangering the health or safety of persons. Weapons include, but are not limited to, firearms, tasers, handguns, stun guns, guns of any type whatsoever, including air and gas-powered guns (whether loaded or unloaded), knives, razors, clubs, electric weapons, chemical weapons, metallic knuckles, martial arts weapons, ammunition, and destructive devices (bombs, incendiary, grenade, Molotov cocktail, rocket with a propellant charge of more than four (4) ounces, etc.). A "knife" is defined as "an instrument that: 1) consists of a sharp edge or sharp pointed blade capable of inflicting cutting, stabbing, or tearing wounds; and 2) is intended to be used as a weapon."
This policy will also encompass such actions as possession of look-alike items, false fire alarms, bomb threats, or intentional calls to falsely report a dangerous condition.
The Executive Director is authorized to establish administrative guidelines on weapons which require students to immediately report knowledge of weapons and threats of violence by students or staff to the building principal. Failure to report such knowledge may subject the student to immediate suspension and potential expulsion from school.
The Principal or other SSJCSS administrator will report any student who violates this policy to the student’s parents or guardians and to the law enforcement agency having jurisdiction over the property where the offense occurs. The student also may be subject to disciplinary action, up to and including expulsion.
602.3 BEHAVIOR AND DISCIPLINE: Student Conduct
Respect for law and for those persons in authority shall be expected of all students. This includes conformity to school rules as well as general provisions of law regarding minors. Respect for the rights of others, consideration of their privileges, and cooperative citizenship shall also be expected of all members of the school community.
Respect for real and personal property, pride in one's work, achievement within the range of one's ability, and exemplary personal standards of courtesy, decency, and honesty shall be maintained in the schools of this Cooperative.
The Principal of the New Connections Program at Earlywood Education Center shall establish procedures to carry out Board policy and philosophy, and shall hold all school personnel, students, and parents responsible for the conduct of students in schools and on school vehicles.
Student conduct shall be governed by the rules and provisions of the Student Code of Conduct.
602.3.1 BEHAVIOR AND DISCIPLINE: Disorderly Conduct
It is the purpose of the Governing Board, acting within the intent and letter of the law of this State, to provide instruction for students at public expense. Any act of any person(s) to interfere with, or to thwart, that purpose is unlawful or is in violation of Board policy. Therefore, actions by a student(s) to interfere materially or substantially with the operations of the School Cooperative by defacing or destroying school property, by rioting, breaking-in, sitting-in, lying-in, smashing-in, or picketing to force students not to cross picket lines are illegal. Students who engage in such activities may be punished to the full extent of the law, Board policies, and Cooperative administrative guidelines.
For the purposes of this policy, the term "disorderly conduct" shall mean any unlawful student assemblage; or group act of violence, disruption, vandalism, or building seizure; or interference with the functioning of school personnel or any student or group of students.
602.4 BEHAVIOR AND DISCIPLINE: Use of Tobacco
In order to protect students from an environment that might be harmful to them, the Governing Board prohibits the use and/or possession of tobacco by students in school buildings, on school grounds, on school buses, or participating in any school-related event.
For purposes of this policy, use of tobacco shall mean all uses of tobacco, including cigar, cigarette, pipe, snuff, or any other matter or substance that contains tobacco, as well as electronic, "vapor," or other substitute forms of cigarettes.
The administration of this school building will take appropriate action in cases involving students who use tobacco in violation of this policy.
602.5 BEHAVIOR AND DISCIPLINE: Student Discipline Rules *
The Governing Board acknowledges that conduct is closely related to learning and that an effective instructional program requires an orderly school environment, which is, in part, reflected in the behavior of students.
The Board believes that students should learn to assume responsibility for their own behavior and the consequences of their actions.
The Board requires each student of this Cooperative to adhere to the Code of Conduct promulgated by the administration, and to submit to such disciplinary measures as are appropriately assigned for infractions of those rules. Such rules shall require that students:
A. conform to reasonable standards of socially-acceptable behavior;
B. respect the person and property of others;
C. preserve the degree of order necessary to the educational program in which they are engaged;
D. respect the rights of others; and
E. obey constituted authority, and respond to those who hold that authority.
The Executive Director will promulgate administrative guidelines for student conduct which carry out the purposes of this policy and:
A. are not arbitrary but bear a reasonable relationship to the need to maintain a school environment conducive to learning;
B. do not discriminate among students;
C. do not demean students; and
D. do not violate any individual rights constitutionally guaranteed to students
The Executive Director will specify sanctions for the infraction of rules, excluding corporal punishment, which:
A. relate in kind and degree to the infraction;
B. help the student learn to take responsibility for his/her actions; and
C. are directed, where possible, to reduce the effects of any harm which may have been caused by the student's misconduct.
The Executive Director shall publish to all students and their parents the rules of this Cooperative regarding student conduct, the sanctions which may be imposed for breach of those rules, and the due-process procedures that will be followed in the enforcement of the Code of Conduct. Parents, and students who are eighteen (18) years or older, will be provided a form which is to be signed and returned to the school principal confirming that the Code of Conduct has been read and is understood. Failure to return the form shall have no effect on the utilization of the disciplinary actions contained in the Code for that student.
The Executive Director will report to the Board annually regarding the types of misconduct and the methods of discipline used, as designated by the Board.
The building administrator(s) shall have the authority to assign discipline to students, subject to Cooperative administrative guidelines and the student's due process rights to notice, hearing, and appeal.
Teachers and other employees of this Board having authority over students are authorized to take such means as may be necessary to control the disorderly conduct of students in all situations and in all places where such students are within the jurisdiction of this Board and/or when such conduct interferes with the educational program of the schools or threatens the health and safety of others.
602.6 BEHAVIOR AND DISCIPLINE: Suspension and Expulsion
The Governing Board recognizes that removal from educational programs, whether by suspension or expulsion, is the most severe sanction that can be imposed on a student and one that cannot be imposed without due process because removal deprives a child of the right to an education.
A Student Handbook, approved by the Board, shall specify behavior expectations for students attending the New Connections Program at Earlywood Education Center. When a student has engaged in activity that would warrant suspension or expulsion, the Principal of the New Connections Program at Earlywood Education Center will contact the administrator of the student’s home school. Local due process procedures will be implemented at that time.
Series 700: Fiscal Management
701 Fiscal Planning
The Board shall collect and assemble the information necessary to discharge its responsibility for the fiscal management of the Cooperative and to plan for the financial needs of the educational program. The Board will strive to maintain both short and long range projections of the Cooperative’s financial requirements.
Accordingly, the Board directs the Executive Director to:
A. Include cost estimates of all ongoing financial requirements;
B. Prepare a long range year-by-year plan for the maintenance and replacement of facilities and equipment;
C. Maintain a plan of anticipated local, State, and Federal revenues,
D. Report to the Board any serious financial implications that emerge from the Cooperative’s ongoing fiscal planning.
In addition, the Board directs the Executive Director to maintain annually a detailed three (3) year forecast of estimated expenditures and revenues of the Operations Fund.
702 Budget Preparation
Each year, the Board will have prepared and then review and approve the budget of the Cooperative.
The Board, by resolution, may establish a "rainy day fund" as a part of its budget preparation process. Transfers to the rainy day fund must be made after the last day of the Cooperative’s fiscal year and before March 1st of the subsequent calendar year. The adoption resolution must specify the purposes of the fund as well as the sources of funding for the fund. The rainy day fund is subject to the same appropriation process as other funds for which taxes are raised. The Board may not transfer more than ten percent (10%) of its annual budget for that year to its rainy day fund.
The budget shall be designed to carry out operations in a thorough and efficient manner, maintain facilities properly, and honor continuing obligations of the Board.
The proposed budget requires the critical analysis by every member of the Board prior to approval; once adopted, the budget deserves the support of all members of the Board regardless of their position before its adoption.
The Board directs the Executive Director to present the budget to the Board, along with all available information associated with each Fund, in sufficient time for proper review and discussion and in compliance with Indiana Code.
When presented to the Board for review and/or adoption, the proposed Budget shall include, as appropriate:
A. The proposed expenditure in each financial category for the ensuing year;
B. The anticipated expenditure in each financial category for the current year;
C. The actual expenditure and the approved budget in each financial category for the previous year;
D. An explanation of each item of expense proposed for the ensuing year;
E. The sources and amounts of anticipated revenues;
F. The anticipated cash balance at the end of the current year;
G. An appropriations resolution
Series 800: Operations
801 Management & Maintenance of Property
801.1 : Management & Maintenance of Property: Building Security/Safety
Buildings constitute the greatest financial investment of the Cooperative. It is in the best interest of the Governing Board to protect the Cooperative's investment adequately. The buildings and equipment owned by the Board shall be protected from theft and vandalism in order to maintain the optimum conditions for carrying out the educational programs.
The Executive Director shall develop and supervise a program for the security of the Cooperative's students, staff, visitors, school buildings, school grounds, and school equipment in compliance with State and Federal law. Such a program may include the use of video surveillance and electronic monitoring equipment in appropriate public areas in and around the schools and other Cooperative facilities, and on school buses.
Every effort shall be made to apprehend those who knowingly cause serious physical harm to students, staff, visitors, and Board property and to require prosecution of those who bring harm to persons and/or property. The Board will seek repair to rectify the damage or payment of a fee to cover the cost of repair or replacement from the person(s) responsible. A reward may be offered for apprehending such persons.
Appropriate authorities may be contacted in the case of serious offenses.
The Executive Director is authorized to install metal detectors and video surveillance/electronic monitoring equipment on school property in order to protect the health, welfare, and safety of students, staff, visitors and Board property, and other security devices that would assist in the detection of guns and dangerous weapons on Cooperative property.
The Executive Director shall report to the Board, no later than the next Board meeting, any significant incident involving vandalism, theft, personal safety, or other security risk and the measures being taken to address the situation.
801.2 : Management & Maintenance of Property: Drug-Free Workplace
The Governing Board believes that quality education is not possible in an environment affected by drugs. It will seek, therefore, to establish and maintain an educational setting which is not tainted by the use or evidence of use of any controlled substance.
The Board shall not permit the manufacture, possession, use, distribution, or dispensing of any controlled substance, including alcohol, and any drug paraphernalia, by any member of the Cooperative's staff at any time while on Cooperative property. Any staff member who violates this policy shall be subject to disciplinary action in accordance with Cooperative guidelines and the terms of collectively-bargained agreements.
The Executive Director shall establish guidelines that ensure compliance with this policy and that each staff member is given a copy of the standards regarding unlawful possession, use, or distribution of illicit drugs and alcohol by staff and informed that compliance with this requirement is mandatory. Such guidelines shall provide for appropriate disciplinary actions, if and when needed.
Legal Reference: 41 USC Section 701 et seq.
801.3 : Management & Maintenance of Property: Tobacco-Free Campus
The Governing Board recognizes that the use of tobacco or nicotine products presents a health hazard which can have serious consequences both for the user and the nonuser and is, therefore, of concern to the Board.
For purposes of this policy, "use of tobacco" shall mean all uses of tobacco, including a cigar, cigarette, pipe, snuff, or any other matter or substance that contains tobacco or nicotine.
In order to protect students and staff who choose not to use tobacco from the environment noxious to them, the Board prohibits the use of tobacco or nicotine-based products in school buildings, on school grounds, on school vehicles, or at any school-related event except in areas outside of a school building designated by the building principal or the Executive Director.
801.4 : Management & Maintenance of Property: Lending of Cooperative-Owned Equipment
The Governing Board believes that Cooperative-owned equipment is a valuable resource which may be loaned for community use under certain conditions only, provided that such use does not infringe on the original and necessary purpose of the equipment or interfere with the educational program of the Cooperative. The Executive Director may grant approval of specific items of equipment, upon written request of the user.
The user of Cooperative-owned equipment shall be fully liable for any damage or loss occurring to the equipment during the period of its use, and shall be responsible for its safe return.
A. Cooperative-owned equipment may be removed from Cooperative property by students or staff members only when such equipment is necessary to accomplish tasks arising from their school or job responsibilities. The consent of the school principal is required for such removal.
B. Staff members or students using Cooperative-owned equipment shall be liable for any damage or loss to the equipment.
C. Personal use of Cooperative-owned equipment or facilities by staff or students is prohibited unless done so under Board Policy regarding Use of School Facilities (Series 800).
D. Removal of Cooperative-owned equipment by staff or students from school property for personal use is permitted only with permission of the Executive Director.
801.5 : Management & Maintenance of Property: HVAC & Environmental Controls
The Executive Director shall appoint a person to develop and implement the Cooperative's HVAC and Environmental Controls Program which will ensure proper compliance with Federal and State laws.
801.6 : Management & Maintenance of Property: Energy Management Conservation
As the Board of the Special Services, Johnson County and Surrounding Schools Cooperative, we believe it to be our responsibility to ensure that every effort is made to conserve energy and natural resources while exercising sound financial management.
The implementation of this policy is the joint responsibility of the board members, administrators, teachers, students and support personnel, and its success is based on cooperation at all levels.
The Cooperative will maintain accurate records of energy consumption and cost of energy and will provide information on the goals and progress of the energy conservation program.
The principal will provide leadership and guidance for energy management on his/her campus with energy audits being conducted and conservation program outlines being updated. Judicious use of the various energy systems of each campus will be the joint responsibility of the principal and head custodian to ensure that an efficient energy posture is maintained on a daily basis.
Specific areas of emphasis include:
A. Every student and employee will be expected to contribute to energy efficiency in our district. Every person will be expected to be an "energy saver" as well as an "energy consumer."
B. Unnecessary lighting and electrical equipment in unoccupied areas will be turned off.
C. School personnel at each facility will be responsible for developing a plan for a complete and total shutdown of the facility when closed each evening.
D. Within sixty (60) days, administrative guidelines will be adopted that will explain the "rules of the game" in implementing our energy program.
801.7 : Management & Maintenance of Property: Chemical Management
This policy applies to all chemicals purchased for use in child occupied school buildings.
The purpose of this policy is to reduce student and staff exposure to chemical hazards from hazardous chemicals used or kept at the school. By selecting products with lesser hazards, and by properly using these products, there will be a reduced risk of exposure to these products.
The Executive Director will be responsible for the implementation and enforcement of this policy.
Each year, school corporation personnel as assigned by the Executive Director or designee shall conduct a corporation-wide chemical inventory. During the inventory, expired and unwanted chemicals are to be identified for proper disposal.
Chemical purchases shall adhere to the following protocol.
1. Earlywood Education Center has identified the following procedures and guidelines for purchasing chemicals in an effort to minimize student and staff exposure to chemical hazards:
a. The purchase of chemicals for Earlywood Education Center will be coordinated by the Maintenance Manager, and approved by the Building Administration at the Earlywood facility.
b. Donated items such as hand sanitizers and any products employees want to bring into the school must be approved by school administration.
2. First in first out method will be followed. Over purchasing and stock piling are not permitted.
3. The least toxic chemical that is still effective for the job is to be selected. Material Safety Data Sheets should be reviewed to make this determination. This includes selection of cleaning supplies as well as teaching tools for classrooms. Micro and green chemistry are encouraged.
4. Chemicals listed on the Banned Chemical List shall not be purchased. The chemicals that are not to be purchased will be listed in the Administrative Guidelines of the cooperative.
The Material Safety Data Sheets (MSDS) Manual will be available at the desk of the Transportation/Maintenance Manager at Earlywood Education Center. The MSDS books are to be updated annually and as new chemicals are purchased.
1. Chemicals will be mixed and used according to manufacturer’s directions. Measuring devices or direct mixing systems are to be used. Any warnings, especially requirements for ventilation are to be followed.
2. When possible, use of cleaning products should be performed when students are not present.
3. Areas where chemicals are being used will be properly ventilated, including classrooms and laboratories.
4. Only properly trained staff may use hazardous chemicals. Staff will receive annual training and when required, certification (i.e. pesticide applicators).
1. Secondary containers will not be used to store chemicals unless they are properly labeled and approved for such use.
2. Storage areas will be properly ventilated.
3. Storage areas will be compatible with the chemicals being stored in them.
4. Reactive chemicals will not be stored near each other.
5. Hazardous chemicals will be stored in locked areas at all times.
6. All original containers will be labeled with the date received.
1. Unwanted, unused, and outdated chemicals should be identified on a regular basis but at least annually. These identified chemicals should be marked for disposal.
2. Disposal will follow state regulations. Pouring down the drain or throwing in the trash is not acceptable or proper disposal in most instances.
Spills, Explosions, and Accidents (including inhalation, ingestion, or direct contact)
In the event of an emergency, employees should refer to the Material Safety Data Sheets Manual located in the office of the Transportation/Maintenance Manager which delineates the specific steps to take. This manual will include contact numbers, such as the Indiana Poison Center at 1-800-222-1222.
LEGAL REFERENCE: 410 I.A.C. 33-4-8
801.8 : Management & Maintenance of Property: Pest Control
The Cooperative is committed to providing a safe environment for students. It seeks to prevent children from being exposed to pests and pesticides. While pesticides protect children from pests that may be found in the school and its surrounding grounds, under some circumstances they may pose a hazard to children. Therefore, pest control practices may involve a variety of chemical and non-chemical methods that are designed to control pests effectively while minimizing potential pesticide exposure to children.
This policy does not apply to the use of the following pesticides: 1) When used in normal cleaning activities: germ killers, disinfectants, sanitizing agents, water purifiers, and swimming pool chemicals; 2) personal insect repellents when self-applied; and 3) gel baits or manufactured enclosed insecticides when used where students and staff members do not have access to the insecticides.
Pesticides will be applied by certified pesticide applicators and when students and staff members are not present, such as during non-instructional time or school vacation periods.
The Cooperative will:
A. annually inform parents and staff members of the Cooperative’s pest control policy at the time of student registration by a separate memorandum or as a provision in the student handbook;
B. provide the name and phone number of the person to contact for information regarding pest control;
C. establish a registry of parents and staff members who want to receive advance notice of all pesticide use and provide such notice;
D. provide notice of planned pesticide applications to parents and employees who have requested advance notice;
E. Provide notice of all pesticide applications to school nurses.
F. maintain written record for at least ninety (90) days of any pesticide applications
The Cooperative will provide notice at least two (2) school days prior to the date and time the pesticide application is to occur. The notice will include the date and time of the pesticide application, the general area where the pesticide is to be applied and the telephone number to contact the school for more information.
In case of emergency pesticide applications because of immediate threat to the public health, the school shall give written notice as soon as possible.
The Cooperative may provide for training of school employees to become certified pesticide applicators. Financial support for such training may be provided by the Cooperative subject to budgetary constraints of the Cooperative.
The Executive Director shall prepare and disseminate regulations for implementation of this policy.
LEGAL REFERENCE: 357 I.A.C. 1-16
801.9 : Management & Maintenance of Property: Use of School Facilities
The Governing Board believes that the facilities of this Cooperative should be made available for community purposes, provided that such use does not infringe on the original and necessary purpose of the property or interfere with the educational program of the facility.
The Board will permit the use of Cooperative facilities when such permission has been requested in writing by a responsible organization or a group of citizens and has been approved by the Executive Director.
Cooperative facilities shall be available for the below-listed uses:
A. use directly related to the facility and the operations of the facility
B. use by not-for profit organizations providing child care programs which meet the State requirements and additional conditions established by Board policies and the Executive Director’s guidelines
C. use by groups indirectly related to the facility
D. use for meetings of employee associations
E. use for voter registration and elections
F. use by departments or agencies of the municipal government
G. use by other governmental agencies
H. use by community organizations or groups of individuals formed for charitable, civic, social, educational, political, religious, recreational purposes, and commercial or profit-making organizations but not for profit-making purposes
I. use by commercial or profit making organizations or individuals offering services for profit
J. use by a religious group may be approved by the Board on a temporary basis. Church groups may not rent school facilities for a period of more than one (1) year.
K. If an extension beyond the one (1) year is requested, evidence of significant progress on a new building must be presented to the Governing Board. An extension of rental time may be granted upon evidence of need and progress.
Should all or any part of the Cooperative’s community be struck by a disaster, the Board shall make Cooperative grounds and/or facilities available, no charge, for sheltering victims or potential victims when requested by local, State, or Federal authorities. The Executive Director should meet with the Johnson Co. Emergency Management Director to establish a disaster preparedness plan to ensure that proper procedures are established to minimize confusion, inefficiency, and disruption of the educational program.
The Executive Director shall develop administrative guidelines for the granting of permission to use Cooperative facilities including a schedule of fees. Such guidelines are to include the following:
A. Each user may be required to present evidence of the purchase of organizational liability insurance to the limit prescribed by Cooperative guidelines.
B. Use of the facility equipment in conjunction with the use of Cooperative facilities must be requested specifically in writing, and may be granted by the procedure by which permission to use facilities is granted. The users of facility equipment must accept liability for any damage or loss to such equipment that occurs while it is in their use or a consequence of use. Where guidelines so specify, no item of equipment may be used except by a qualified operator.
C. Users shall be liable financially for damage to the facilities and for proper chaperonage of participants or other individuals associated with the usage.
No liability shall attach to this Cooperative, any employee, officer, or member of this Cooperative specifically as a consequence of permitting access to these facilities.
802.1: Transportation: Transportation
It is the policy of the Governing Board to provide transportation for those students whose distance from their school makes this service necessary. The regulations of the State Department of Education shall govern any question not covered by this policy.
School buses shall be purchased, housed, and maintained by the Cooperative for the transportation of resident students between their home areas and the schools to which they are assigned. Smoking is prohibited on a school bus. A school bus is a motor vehicle that is designed and constructed for the accommodation of at least ten (10) passengers and used for the transportation of school children to and from school, school athletic games or contests, and other school functions. The term "school bus" does not include a privately owned automobile with a capacity of not more than five (5) passengers that is used for the purpose of transporting school children to and from school.
A special purpose bus is any motor vehicle designed and constructed for the accommodation of more than ten (10) passengers that meets the Federal school bus safety standards, except the requirement for stop arms and flashing lights, that are used by the Cooperative for transportation purposes not appropriate for school buses.
A special purpose bus may not be used to provide regular transportation of school children (except for persons enrolled in a special program for the habilitation or rehabilitation of developmentally disabled or physically disabled persons) between their residence and the school.
A special purpose bus may be used to transport students and their supervisors, including coaches, managers, and sponsors to athletic, other extracurricular school activities, and field trips.
If the special purpose bus will be used to transport less than sixteen (16) passengers, the operator must hold a valid operator’s, chauffeurs, commercial drivers, or public passenger chauffeur’s license. If the special purpose bus is used to transport more than fifteen (15) passengers, the operator must meet the requirements of a regular school bus driver.
A special purpose bus is not required to be constructed, equipped, or painted as specified for a regular school bus.
Transportation of eligible vocational or special education children between their home areas and schools outside the Cooperative shall be arranged through the use of Cooperative-owned vehicles, through cooperation with other Cooperatives, through commercial carriers, and/or by other means in the most efficient and economical manner.
The Board shall provide transportation to non-public school students with legal settlement in the Cooperative when seats are available on a bus on an existing route. This transportation shall be provided without charge when the Board does not incur additional expense, and shall be to and from the students’ non-public school or the point on an established bus route that is nearest or most easily accessible to the non-public school.
Vehicle routes shall be established so that an authorized vehicle stop is available within reasonable walking distance of the home of every resident student entitled to transportation services.
The Board authorizes the installation and use of video recording devices in the school buses to assist the drivers in providing for the safety and well-being of the students while on a bus.
The Executive Director shall be responsible for developing and implementing appropriate administrative guidelines for this policy.
802.2: Transportation: Non-School Use of Cooperative Vehicles
The use of special purpose busses for non-school use is not authorized by the Governing Board.
802.3: Transportation: Transportation by Private Vehicle
The Governing Board authorizes the transportation by private vehicle of students of the Cooperative.
Any such transportation must be approved in advance and in writing by the school principal in accordance with the Executive Director's administrative guidelines.
The parent of the participating student will be given, on request, the name of the driver and the description of the vehicle.
Persons transporting students in a private vehicle shall be approved by the Executive Director or his/her designee and be the holder of a currently valid license to operate a motor vehicle in the State of Indiana.
No person shall be permitted to transport students who is not the holder of automobile liability and personal injury insurance in the amount required by law. The Board may withdraw the authorization of any private vehicle driver.
The responsibility of professional staff members for the discipline and control of students will extend to their transportation of students in a private vehicle. Drivers who are not professional staff members are requested to report student misconduct to the principal.
802.4: Transportation: Transportation for Field and Other Cooperative-Sponsored Trips
It shall be the policy of the Governing Board to use regular or special-purpose, school vehicles for transportation on field and other Cooperative-sponsored trips.
The transportation for all field and other Cooperative-sponsored trips is to be by vehicles owned or approved by the Cooperative and driven by approved drivers. Exceptions must have the approval of the Executive Director.
Transportation may be limited by the availability of vehicles, drivers, and scheduling and will not be available when needed for general school purposes.
All field trips shall be supervised by members of the staff. All other Cooperative-sponsored trips shall be supervised by either staff members or adults from the sponsoring organization. Any time students are on the vehicle, at least one (1) sponsor, chaperone, or staff member is expected to ride in the vehicle as well as to supervise students upon return to the Cooperative and while they are waiting for rides home.
All students are expected to ride the approved vehicle to and from each activity. A special request must be made to the staff member or sponsor by the parent, in writing or in person, to allow an exception.
Cooperative students not affiliated with the trip activity, non-Cooperative students, and/or children of preschool age shall not be permitted to ride on the trip vehicle.
No student is allowed to drive on any trip. An exception may be made by the principal on an individual basis provided the student has written parental permission and does not transport any other student.
The Executive Director shall prepare administrative guidelines to ensure that all transportation is in compliance with Board policy on use of Cooperative vehicles and/or use of private vehicles.
802.5: Transportation: Idling School Buses/other Idling Vehicles on School Property
The purpose of this policy is to eliminate all unnecessary idling by school buses/vehicles such that idling time is minimized in all aspects of school bus/vehicle operation and to reduce vehicle exhaust that has the potential to be drawn into the building.
Vehicle exhaust from idling school buses can accumulate in and around the bus and pose a health risk to children, drivers and the community at large. Exposure to vehicle exhaust can cause lung damage and respiratory problems. Vehicle exhaust also exacerbates asthma and existing allergies, and long-term exposure may increase the risk of lung cancer. Idling buses waste fuel and financial resources of the school cooperative.
This policy applies to all public and private vehicles on any school property and to school buses while transporting students at any time.
The school shall post signs in areas where idling is prohibited.
Public and Private Vehicles Idling Time
1. Drivers of all public and private vehicles are to turn off the engine if the vehicle is to be stopped for more than three (3) minutes in locations where vehicle exhaust may be drawn into the building or while on school grounds.
Corporation Vehicle Idling Time
1. When school bus drivers arrive at loading or unloading areas to drop off or pick up passengers, they should turn off their buses as soon as possible to eliminate idling time and reduce harmful emissions. The school bus should not be restarted until it is ready to depart and there is a clear path to exit the pick-up area.
2. School buses will not idle (on school grounds or off school grounds) for longer than five (5) minutes unless:
A There are extreme weather conditions (meaning 30 degrees Fahrenheit or less) and the purpose is to warm the interior of the bus,
B Longer idling time is necessary to facilitate the loading and unloading of students with special needs,
C There are safety or emergency situations,
D There are maintenance or mechanical inspection/repair issues requiring a longer time to facilitate the inspection/repair process, or
E The bus is idling in traffic.
3. Buses should not idle while waiting for students during field trips, extracurricular activities or other events where students are transported off school grounds.
4. In colder weather, schools are directed to provide a space inside the school where bus drivers who arrive early can wait.
The staff should be informed of this policy at the start of each school year. Parents and students should be informed of this policy at the start of each school year at through student/parent handbooks.
The Executive Director shall prepare administrative guidelines to implement anti-idling and smart driving procedures for all personnel driving Cooperative owned vehicles.
Complaints of non-compliance are to be filed with the Executive Director.
410 IAC 33-4-3
Series 900: Miscellaneous
900.1 MISCELLANEOUS: Moment of Silence
In order that the right of each student to the free exercise of religion is guaranteed and the freedom of each student is subject to the least possible coercion from the state either to engage in or refrain from religious observation on school grounds, there shall be a daily observance of a moment of silence in each classroom or on school grounds of Earlywood Education Center.
During the moment of silence, the teacher responsible for a classroom shall ensure that all students remain seated or standing and silent during the moment of silence and the students make no distracting display so that each student may, in the exercise of the student’s individual choice, meditate, pray, or engage in any other silent activity that does not interfere with, distract, or impede another student in the exercise of the student’s individual choice.
This “moment of silence” is not intended to be and shall not be conducted as a religious exercise. This policy precludes students from using the occasion to pray audibly or otherwise speak, singly or in unison. Building principals and teachers must not allow or tolerate any coercion or overbearing by anyone to force other students to engage in or refrain from prayer or any other permitted activity under this policy.
The student code of conduct applies to disruptive behavior during a moment of silence in the same manner as provided for in other circumstances of such behavior.
The Executive Director may establish procedures to implement this policy.
900.2 MISCELLANEOUS: Display of Flag and Pledge of Allegiance
Display of the United States Flag
The United States flag shall be displayed in each classroom at Earlywood Education Center.
Pledge of Allegiance
Each building principal shall ensure that a daily opportunity is provided for students of the school corporation to voluntarily recite the Pledge of Allegiance in each classroom or on school grounds. The building principal shall determine the appropriate time when school is in session for the recitation of the Pledge.
A student is exempt from participation in the Pledge of Allegiance and may not be required to participate in the Pledge of Allegiance if:
a. the student chooses not to participate; or
b. the student’s parent chooses to have the student not participate.
Students who are exempt from reciting the Pledge shall remain quietly standing or sitting while others recite the Pledge and shall make no display that disrupts or distracts other students who are reciting the Pledge.
During the Pledge of Allegiance, students who participate shall stand and recite the Pledge while facing the United States flag with their right hands over their hearts or in an appropriate salute if in uniform.
The student code of conduct applies to disruptive behavior during the recitation of the Pledge in the same manner as provided for in other circumstances of such behavior.
The Executive Director may establish procedures to implement this policy.
900.3 MISCELLANEOUS: Service Dog Policy
Special Services, Johnson County and Surrounding Schools acknowledge its responsibility to permit students and/or adults with disabilities to be accompanied by a “service animal” in its school buildings, in classrooms, and at school functions, as required by the American with Disabilities Act, subject to the following:
1. All requests for an individual with a disability to be accompanied by a service animal must be addressed in writing to the Executive Director of Special Services, Johnson County and Surrounding Schools, and must contain required documentation of vaccinations. This written request must be delivered to the Executive Director of Special Services, Johnson County and Surrounding Schools at least 10 business days prior to bringing the service animal to school or a school function.
2. Owners of a service dog must provide annual proof of the following vaccinations: DHLPPC (Distemper, Hepatitis, Leptospirosis, Parainfluenza, Parvovirus, and Coronavirus), Bordetella, and Rabies.
3. Owners of service miniature horses must provide annual proof of the following vaccinations: Equine Infectious Anemia (Coggins Test), Rabies, Tetanus, Encephelomyelitis, Rhinoneumonitis, Influenza, and Strangles.
4. All service dogs must be spayed or neutered.
5. All service animals must be treated for, and kept free of, fleas and ticks.
6. All service animals must be kept clean and groomed to avoid shedding and dander.
7. Owners of service animals are liable for any harm or injury caused by the animal to other students, staff, visitors, and/or property.
8. The animal must be a dog or, in specific circumstances, a miniature horse. No other species of animals, whether wild or domestic, will be permitted in schools as a “service animal.”
9. The animal must be “required” for the individual with a disability.
10. The animal must be “individually trained” to do work or a task for the individual with a disability.
11. Special Provisions/Miniature Horses: Requests to permit a miniature horse to accompany a student or adult with a disability in school buildings, in classroom, or at school functions, will be handled on a case-by-case basis, considering:
a. The type, size, and weight of the miniature horse and whether the facility can accommodate these features.
b. Whether the handler has sufficient control of the miniature horse.
c. Whether the miniature horse is housebroken.
d. Whether the miniature horse’s presence in a specific facility compromises legitimate safety requirements that are necessary for safe operation.
12. Removal of a Service animal: A school administrator may ask an individual with a disability or his parents to remove a service animal from a school building, a classroom, or from a school function if any one of the following circumstances occurs:
a. The animal is out of control and the animal’s handler does not take effective action to control it.
b. The animal is not housebroken.
c. The animal’s presence would “fundamentally alter” the nature of the service, program, or activity.
13. A service animal must have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash or other tether would interfere with the service animal’s safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler’s control.
14. The school system is not responsible for the care or supervision of a service animal, including walking the animal or responding to the animal’s need to relieve itself.
a. Students with service animals are expected to care and supervise their animals. In the case of a young child or a student with disabilities who is unable to care for or supervise his service animal, the parent is responsible for providing care and supervision of the animal. Issues related to the care and supervision of service animals will be addressed on a case-by-case basis at the discretion of the building administrator.
Reference: 28 CFR Part 35 (as amended, 2010)
900.4 MISCELLANEOUS: Educational Surrogate Parent
The school corporations that participate in the Special Services Cooperative have policies to ensure that a pool of educational surrogate parents is available so that an educational surrogate parent may be appointed, when necessary, to protect the rights of students with disabilities. An educational surrogate parent shall be appointed when the student's parent(s) are unknown; when, after reasonable efforts, the student's parent(s) cannot be located; when the student is a ward of the State of Indiana; or when the student is homeless and not in the physical custody of a parent. The educational surrogate parent may represent the student in all matters relating to the identification, evaluation, eligibility, educational placement, and provision of a free appropriate public education.
Any person assigned as an educational surrogate parent shall not be an employee of a public or private agency involved in the education or care of the student, or have any interest that conflicts with the student. The educational surrogate parent shall match the student's cultural and linguistic background to the extent possible and shall possess the knowledge and skills necessary to adequately represent the student.
901.1 MISCELLANEOUS: Advertising in Schools
The Governing Board recognizes that business and cultural organizations make available for public use much information which is of great value in advancing student education. Much of this information is not available through other sources.
The Board also is aware, however, that schools are public institutions fully supported by taxes, and have a clear duty to protect students and their families from exploitation by private interests.
Drawing a definite line between what is acceptable for school use and what in not acceptable is impossible. Obviously, each situation must have individual consideration, and the judgment of responsible school officials must be the decisive factor.
The objectives of this policy are to:
A. provide for the use in the school informational materials from private sources which tends to strengthen the curriculum and benefit the students;
B. protect both students and their families from exploitation by commercial, organizations, and cultural interests;
C. encourage that as many Cooperative activities and programs may benefit from any proceeds received from advertising.
It is the policy of the Board that the facilities, the staff, or the students of the Special Services Cooperative will not be used in any manner to advertise or promote, cultural, organizational or other non-school interest except that the Cooperative may:
A. utilize films and other instructional aids furnished by private sources when the advertising content is reasonable in the judgment of the Executive Director and the principal of the school involved;
B. cooperate through announcements and distribution of program materials with the community organizations that supplement the school program, such as Boy Scouts, Girl Scouts, YMCA, YWCA, et al., when such cooperation will not interfere with the school program;
C. permit participation on a student option basis in essay, art, science, and similar contests sponsored by the outside interests when such activities parallel the curriculum and contribute to the educational program;
D. release promotional materials for non-school athletic and cultural events only through appropriate school departments;
E. accept, but not actively solicit, limited advertising on extra-curricular activity schedules and programs at the discretion of the principal of the school involved;
F. permit other exceptions when, in the judgment of the Executive Director, students of the Cooperative will benefit. The Executive Director may, at his/her options, refer cases to the Board for decision.
Governing Board Responsibility
It is the responsibility of the Board to consider and decide all cases involving advertising referred to it by the Executive Director. All contracts for advertising will be reviewed and approved by the Board prior to their execution.
It is the responsibility of the administration to:
A. evaluate and approve or disapprove all requests from the school professional staff and from outside interests for use in the school materials or programs involving advertising;
B. Refer to the Board all materials involving advertising, the use of which in the schools require Board approval in the judgment of the Executive Director.
This policy will be communicated to:
A. teachers of the Cooperative;
B. all members of the administrative staff involved in the implementing the policy;
C. interested business or cultural organizations that desire to have their materials used in schools;
D. all interested parties.
902.1 MISCELLANEOUS: Gifts and Contributions to Personnel
The Governing Board considers the presentation of gifts to professional staff members by students and their parents an undesirable practice because it tends to embarrass students with limited means and gives the appearance of currying favor.
Based on the foregoing premise, it is the policy of the Board that professional staff members may accept gifts of nominal value from students or parents.
The Executive Director may approve acts of generosity to individual staff members in unusual situations.
Upon the recommendation of the Executive Director, the Board shall consider, as appropriate, the presentation of token gifts to retiring members of the staff who have rendered outstanding service for an extended period of time.
902.2 MISCELLANEOUS: Staff/Student Participation in Community Events
The Governing Board recognizes that the local community offers many programs and events that provide learning experiences which are not available in the schools and which can help students become more literate, cultured, productive human beings.
The Board seeks to maintain continuing communication with those groups and organizations that enrich the life of the community and authorizes the Executive Director to cooperate with their leaders both in the use of Cooperative resources that can aid their efforts and ensuring that members of the staff and student body are made aware of education-related activities of these groups. Further, the Board encourages members of the staff to make their many talents and specialized knowledge available, as time permits, to enhance the quality of such community activities.
902.3 MISCELLANEOUS: Public Complaints and Concerns
Any person or group having a legitimate interest in the operations of this Cooperative shall have the right to present a request, suggestion, complaint, or concern relating to Cooperative personnel, the program, or the operations of the Cooperative. At the same time, the Governing Board has a duty to protect its staff from unnecessary harassment. It is the intent of this policy to provide the means for judging each public complaint and concern in a fair and impartial manner and to seek a remedy where appropriate.
It is the desire of the Board to rectify any misunderstandings between the public and the Cooperative by direct discussions of an informal type among the interested parties. It is only when such informal meetings fail to resolve the differences, shall more formal procedures be employed.
Any requests, suggestions, complaints, or concerns reaching the Board, Board members, and the administration shall be referred to the Executive Director for consideration according to the following procedure.
Matters Regarding a Professional Staff Member
A. First Level
If it is a matter specifically directed toward a professional staff member, the matter must be addressed, initially, to the concerned staff member who shall discuss it promptly with the complainant and make every effort to provide a reasonable explanation or take appropriate action within his/her authority and Cooperative administrative guidelines.
This level does not apply if the matter involves suspected child abuse, substance abuse, or any other serious allegation which may require investigation or inquiry by school officials prior to approaching the professional staff member.
As appropriate, the staff member shall report the matter and whatever action may have been taken to the principal.
B. Second Level
If the matter cannot be satisfactorily resolved at the First Level, it shall be discussed by the complainant with the staff member's supervisor.
C. Third Level
If a satisfactory solution is not achieved by discussion with the supervisor or principal, a written request for a conference shall be submitted to the Executive Director. This request should include:
1. the specific nature of the complaint and a brief statement of the facts giving rise to it;
2. the respect in which it is alleged that the complainant (or child of the complainant) has been affected adversely.
Should the matter be resolved in conference with the Executive Director, the Board may be advised of the resolution.
D. Fourth Level
Should the matter still not be resolved, or if it is one beyond the Executive Director’s authority and requires a Board decision or action, the complainant shall request, in writing, a hearing by the Board.
The Board, after reviewing all material relating to the case, shall grant a hearing before the Board.
Matters Regarding an Administrative Staff Member
Since administrators are considered members of the Corporation's professional staff, the general procedure specified in "Matters Regarding a Professional Staff Member" shall be followed.
Matters Regarding a Support Staff Member
The complaint is to be directed, initially, toward the person's supervisor, and the matter then brought as required to higher levels in the same manner as prescribed for "Matters Regarding a Professional Staff Member".
Matters Regarding Corporation Services or Operations
If the request, suggestion, complaint, or concern relates to a matter of Cooperative procedure or operation, it should be addressed, initially, to the supervisor or principal and then brought to higher levels of authority in the manner prescribed in "Matters Regarding a Professional Staff Member".
Matters Regarding the Educational Program
If the request, suggestion, complaint, or concern relates to a matter of Cooperative program, it should be addressed, initially, to the assistant director and then brought to higher levels of authority in the manner prescribed in "Matters Regarding a Professional Staff Member".
Matters Regarding Instructional Materials
If the request, suggestion, complaint, or concern relates to instructional materials such as textbooks, library books, reference works, and other instructional aids used in the Cooperative, the following procedure shall be followed:
A. The criticism is to be addressed to the principal, in writing, and shall include:
4. the complainant's familiarity with the material objected to;
5. sections objected to, by page and item;
6. reasons for objection.
B. At the discretion of the Executive Director, any questioned subject and/or material may be reviewed by an advisory committee:
1. The committee shall consist of five (5) to seven (7) members appointed by the Executive Director. Committee membership shall represent the Cooperative professional staff, the administrative staff, and members of the community.
2. The committee shall convene and:
a. examine referred materials;
b. check general acceptance of materials by reading reviews and other sources;
c. weigh the merits and form opinions based on the material as a whole and not on information out of context;
d. consider the type of subject matter in the course, the maturity of the students, and the uses of material;
e. review other information deemed to be appropriate;
f. interview appropriate staff;
g. meet to discuss the material and to prepare a written report;
h. forward a written recommendation to the Executive Director within ninety (90) days of formation of the committee.
3. After reviewing the committee's recommendation, the Executive Director shall render a decision and shall notify, in writing, the complainant and appropriate school personnel of his/her decision.
4. Complainant may appeal the Executive Director’s decision within thirty (30) days:
a. If appeal is to be made, the complainant must make appeal through the Office of the Executive Director and request permission to appear at a meeting of the Governing Board.
b. If no appeal is made within the prescribed time, the Executive Director’s decision will stand as originally rendered.
No challenged material may be removed from the curriculum or from a collection of resource materials except by action of the Board, and no challenged material may be removed solely because it presents ideas that may be unpopular or offensive to some. Any Board action to remove material will be accompanied by the Board's statement of its reasons for the removal.
902.4 MISCELLANEOUS: School Visitors
The Governing Board welcomes and encourages visits to school by parents, other adult residents of the community, and interested educators. But in order for the educational program to continue undisturbed when visitors are present and to prevent the intrusion of disruptive persons into the schools, it is necessary to invoke visitor controls.
The Executive Director or principal has the authority to prohibit the entry of any person to Earlywood Education Center or to expel any person when there is reason to believe the presence of such person would be detrimental to the good order of the building. If such an individual refuses to leave the building grounds or creates a disturbance, the principal is authorized to request from the local law enforcement agency whatever assistance is required to remove the individual.
The Executive Director shall promulgate such administrative guidelines as are necessary for the protection of students and employees of the Cooperative from disruption to the educational program or the efficient conduct of their assigned tasks.
902.5 MISCELLANEOUS: Volunteers
The Governing Board recognizes that certain programs and activities can be enhanced through the use of volunteers who have particular knowledge or skills that will be helpful to members of the staff responsible for the conduct of those programs and activities.
The Executive Director shall be responsible for recruiting community volunteers, reviewing their capabilities, and making appropriate placements. The Executive Director shall not be obligated to make use of volunteers whose abilities are not in accord with Cooperative needs. Each volunteer who is in direct contact with students will be required to submit a Limited Criminal History Record Check.
The Executive Director is to inform each volunteer that s/he:
A. shall agree to abide by all Board policies and Cooperative guidelines while on duty as a volunteer;
B. will be covered under the Cooperative’s liability policy but the Cooperative shall not provide any type of health insurance to cover illness or accident incurred while serving as a volunteer, nor is the volunteer eligible for workers' compensation;
C. will be required to report any personal arrests on the filing of criminal charges while serving as a volunteer.
The Executive Director shall also ensure that each volunteer is properly informed of the Cooperative’s appreciation for his/her time and efforts in assisting the operation of the schools.
902.6 MISCELLANEOUS: Relations with Parents
The Board believes that the education of children is a joint responsibility, one it shares with the parents of the school community. To ensure that the best interests of the child are served in this process, a strong program of communication between home and school must be maintained.
The Board believes that it is the parents who have the ultimate responsibility for their children's in-school behavior, including the behavior of students who have reached the legal age of majority, but are still, for all practical purposes, under parental authority. During school hours, the Board, through its designated administrators, acts in loco parentis or in place of the parents.
The Board directs that the following activities be implemented to encourage parent-school cooperation:
A. Parent-teacher conferences to permit two-way communication between home and school.
B. Open houses in Cooperative buildings to provide parents with the opportunity to see the facilities, meet the faculty, and sample the program on a first hand basis. Each building in the Cooperative is encouraged to hold an open house annually.
C. Meetings of parents and staff members to explain and discuss matters of general interest with regard to child-school, child-home, or child-school-home relationships.
D. Special events of a cultural, ethnic, or topical nature, which are initiated by parent groups, involve the cooperative effort of students and parents, and are of general interest to the schools or community.
For the benefit of children, the Board believes that parents have a responsibility to encourage their child's career in school by supporting the schools in requiring that the children observe all school administrative guidelines, and by accepting their own responsibility for children's willful in-school behavior, including participating in disciplinary actions when requested to do so by the school.